Operations Director

Posted: December 30, 2019 by MAEE Administration

Operations Director
Job Type	Full Time
Organization	River Bend Nature Center
Job Description	Operations Director (Full-Time) Reports to: Executive Director Qualifications / Education / Experience Bachelor’s Degree in financial management, accounting, human resources, or related field. Candidates with comparable combinations of education and experience may be considered. Experience in bookkeeping/accounting procedures, database management, nonprofit administrative, membership and fundraising operations, marketing/communications, and/or customer service serving people of all ages, abilities and diverse backgrounds. Class D Driver’s license. Must pass a background check. Means of self-transportation during work hours as needed. Proof of meeting Minnesota requirements regarding auto registration and liability insurance. First aid / CPR / AED certification a plus. Knowledge / Skills / Abilities Ability to exercise discretion and make decisions using good judgment on significant operational matters, maintain confidentiality, work indoors near a door and occasionally outdoors in a variety of temperature extremes and weather conditions and withstand the physical demands of the work which involves some lifting, carrying, stooping, bending, reaching, sitting, and computer use, and tolerate varying noise levels (e.g. excited children visiting with class field trips). Detail-oriented, high level of accuracy, and consistency with data entry skills. Strong project management and organizational skills with ability to take initiative to shape daily priorities, coordinate long-term projects, meet deadlines working as a team with staff and volunteers. Proficiency with computer and online applications (Windows, Google, Office) and ability to learn/use other applications. Fundraising, marketing and/or work experience with nonprofit organization preferred. Quickbooks experience and constituent and program management/fundraising software experience preferred. Ability to Develop and maintain positive relationships with the public and other organizations and entities, strong working relationships with staff, volunteers, and the community, Communicate effectively, orally and in writing, Identify, analyze and solve problems, Plan for safety and follow risk management principles, Achieve work objectives through delegation and good time management, Read, write and communicate in English, and Show energy and passion for the River Bend Nature Center mission. Essential Duties Financial Management / Accounting / Bookkeeping Manage day-to-day processing of accounts receivable and payable. Reconcile monthly activity; generate, analyze and present financial reports; and fulfill nonprofit reporting related requirements. Monitor, analyze and provide recommendations as needed related to cash flow, account balances, and fund spending spreadsheet. Handle cash and ensure petty cash and change availability. Manage report filing, audit needs, grant contracts, reimbursement requests, and organizational insurance. Maintain and monitor accounting systems and procedures. Ensure accuracy and timeliness of all financial records per accounting procedures and guidelines. Create annual budget for areas of primary duty, analyze all areas and provide budgetary recommendations. Administer purchasing and procedures for purchases for all functions. Operations and Administration / Regulatory Compliance Oversee completion of major projects and initiatives of the center. Administer and maintain database operations and computer network, Internet systems. Coordinate and carry out office procedures and tasks such as: maintain and manage central files, archive and administrative files, recordkeeping, data entry, mail, clerical support, and answering phone/visitor inquiries. Manage membership logistics, data entry, acknowledgement processes including member renewals, new member recruitment, and donations. Develop a schedule for document, policy and procedure review and ensure schedule is maintained and on track (e.g. employee handbook, document retention, office equipment contracts, insurance policies, contracts, etc. Research and ensure legal and regulatory compliance. Provide and present operational recommendations for organizational strategic and tactical planning. Human Resources Management Administer all human resources functions: personnel files, payroll, tax, personnel information, employee benefits processing and recordkeeping, and safety and health. Direct new staff orientation and provide ongoing training on operations functions/equipment (phone etiquette, paperwork, supplies, filing, accounting expenses, petty cash, safety) Interpret and implement employment and other operational policies and procedures. Coordinate job duties, projects, ongoing training and evaluation for receptionist or volunteer receptionist. Relationships, Fundraising & Development Develop ongoing relationships with members, donors, volunteers, and visitors and nurture potential collaborations with diverse stakeholders and implement strategies to promote River Bend Nature Center to targeted audiences. Research funding sources and contribute to organizational fundraising/development plan to include member/donor cultivation and implement plan and present metrics and plans to reach goals to stakeholders. Produce and coordinate annual report, mailings and other informational and promotional materials. Coordinate fundraising events and activities. Programs Process registrations and payments for programs and manage online registrations and payments. Lead and assist with planning, coordination and implementation of special events. General Promote and represent River Bend Nature Center in a professional, responsible manner. Handle visitor and public input courteously and responsively with respect for differing opinions and maintain positive relationships across sectors. Exhibit professionalism and commitment to the River Bend Nature Center mission, guiding principles and policies. Positive, optimistic attitude and willingness to be flexible and work flexible hours including some evenings and weekends. Work as a team to integrate organizational operation objectives and actions. Work within a budget with fiscally responsible use of resources and purchase of / maintenance of equipment and supplies. Maintain accurate records and data collection to facilitate evaluation and ongoing quality improvement. Recommend and implement improvements to systems and contribute updates and revisions to operational procedure manual. Keep public and work spaces neat and orderly. Carry out other duties as directed. How to Apply To apply, please send cover letter and resume by Tuesday, January 14, 2020 to: Breanna Wheeler, Executive Director River Bend Nature Center 1000 Rustad Road PO Box 186 Faribault, MN 55021 or email wheeler@rbnc.org River Bend Nature Center was established in 1978 in Faribault, Minnesota and is a non-profit nature center located on 743 acres which includes maple basswood forests, restored prairies, wetlands and the Straight River. The mission of River Bend Nature Center is to help people discover, enjoy, understand, and preserve the incredible natural world that surrounds us. Through contact with River Bend Nature Center, we envision that people will develop understanding of natural systems and our connections within them and be inspired to conserve and be stewards of the natural world. River Bend Nature Center provides environmental education, conservation and recreational programs, events, and activities for area schools and the public. Visit year-round to explore ten miles of multi-use trails and an interpretive center open to the public with no entrance fees. Become a member, donate, or learn more at www.rbnc.org
Location	Faribault, MN
Expires	2020-01-15
Link	https://www.rbnc.org
MAEE Partner	River Bend Nature Center

Operations Director

Full Time

River Bend Nature Center

Location: Faribault, MN

Expires: 2020-01-15

Link: https://www.rbnc.org

MAEE Partner: River Bend Nature Center

Job Description:

Operations Director

(Full-Time)

Reports to: Executive Director

Qualifications / Education / Experience

Bachelor’s Degree in financial management, accounting, human resources, or related field. Candidates with comparable combinations of education and experience may be considered.
Experience in bookkeeping/accounting procedures, database management, nonprofit administrative, membership and fundraising operations, marketing/communications, and/or customer service serving people of all ages, abilities and diverse backgrounds.
Class D Driver’s license.
Must pass a background check.
Means of self-transportation during work hours as needed. Proof of meeting Minnesota requirements regarding auto registration and liability insurance.
First aid / CPR / AED certification a plus.

Knowledge / Skills / Abilities

Ability to
- exercise discretion and make decisions using good judgment on significant operational matters,
- maintain confidentiality,
- work indoors near a door and occasionally outdoors in a variety of temperature extremes and weather conditions and withstand the physical demands of the work which involves some lifting, carrying, stooping, bending, reaching, sitting, and computer use, and
- tolerate varying noise levels (e.g. excited children visiting with class field trips).
Detail-oriented, high level of accuracy, and consistency with data entry skills.
Strong project management and organizational skills with ability to take initiative to shape daily priorities, coordinate long-term projects, meet deadlines working as a team with staff and volunteers.
Proficiency with computer and online applications (Windows, Google, Office) and ability to learn/use other applications.
Fundraising, marketing and/or work experience with nonprofit organization preferred.
Quickbooks experience and constituent and program management/fundraising software experience preferred.
Ability to
- Develop and maintain
  - positive relationships with the public and other organizations and entities,
  - strong working relationships with staff, volunteers, and the community,
- Communicate effectively, orally and in writing,
- Identify, analyze and solve problems,
- Plan for safety and follow risk management principles,
- Achieve work objectives through delegation and good time management,
- Read, write and communicate in English, and
- Show energy and passion for the River Bend Nature Center mission.

Essential Duties

Financial Management / Accounting / Bookkeeping

Manage day-to-day processing of accounts receivable and payable.
Reconcile monthly activity; generate, analyze and present financial reports; and fulfill nonprofit reporting related requirements.
Monitor, analyze and provide recommendations as needed related to cash flow, account balances, and fund spending spreadsheet.
Handle cash and ensure petty cash and change availability.
Manage report filing, audit needs, grant contracts, reimbursement requests, and organizational insurance.
Maintain and monitor accounting systems and procedures.
Ensure accuracy and timeliness of all financial records per accounting procedures and guidelines.
Create annual budget for areas of primary duty, analyze all areas and provide budgetary recommendations.
Administer purchasing and procedures for purchases for all functions.

Operations and Administration / Regulatory Compliance

Oversee completion of major projects and initiatives of the center.
Administer and maintain database operations and computer network, Internet systems.
Coordinate and carry out office procedures and tasks such as: maintain and manage central files, archive and administrative files, recordkeeping, data entry, mail, clerical support, and answering phone/visitor inquiries.
Manage membership logistics, data entry, acknowledgement processes including member renewals, new member recruitment, and donations.
Develop a schedule for document, policy and procedure review and ensure schedule is maintained and on track (e.g. employee handbook, document retention, office equipment contracts, insurance policies, contracts, etc.
Research and ensure legal and regulatory compliance.
Provide and present operational recommendations for organizational strategic and tactical planning.

Human Resources Management

Administer all human resources functions: personnel files, payroll, tax, personnel information, employee benefits processing and recordkeeping, and safety and health.
Direct new staff orientation and provide ongoing training on operations functions/equipment (phone etiquette, paperwork, supplies, filing, accounting expenses, petty cash, safety)
Interpret and implement employment and other operational policies and procedures.
Coordinate job duties, projects, ongoing training and evaluation for receptionist or volunteer receptionist.

Relationships, Fundraising & Development

Develop ongoing relationships with members, donors, volunteers, and visitors and nurture potential collaborations with diverse stakeholders and implement strategies to promote River Bend Nature Center to targeted audiences.
Research funding sources and contribute to organizational fundraising/development plan to include member/donor cultivation and implement plan and present metrics and plans to reach goals to stakeholders.
Produce and coordinate annual report, mailings and other informational and promotional materials.
Coordinate fundraising events and activities.

Programs

Process registrations and payments for programs and manage online registrations and payments.
Lead and assist with planning, coordination and implementation of special events.

General

Promote and represent River Bend Nature Center in a professional, responsible manner.
Handle visitor and public input courteously and responsively with respect for differing opinions and maintain positive relationships across sectors.
Exhibit professionalism and commitment to the River Bend Nature Center mission, guiding principles and policies.
Positive, optimistic attitude and willingness to be flexible and work flexible hours including some evenings and weekends.
Work as a team to integrate organizational operation objectives and actions.
Work within a budget with fiscally responsible use of resources and purchase of / maintenance of equipment and supplies.
Maintain accurate records and data collection to facilitate evaluation and ongoing quality improvement.
Recommend and implement improvements to systems and contribute updates and revisions to operational procedure manual.
Keep public and work spaces neat and orderly.
Carry out other duties as directed.

How to Apply

To apply, please send cover letter and resume by Tuesday, January 14, 2020 to:

Breanna Wheeler, Executive Director

River Bend Nature Center

1000 Rustad Road

PO Box 186

Faribault, MN 55021

or email wheeler@rbnc.org

River Bend Nature Center was established in 1978 in Faribault, Minnesota and is a non-profit nature center located on 743 acres which includes maple basswood forests, restored prairies, wetlands and the Straight River. The mission of River Bend Nature Center is to help people discover, enjoy, understand, and preserve the incredible natural world that surrounds us. Through contact with River Bend Nature Center, we envision that people will develop understanding of natural systems and our connections within them and be inspired to conserve and be stewards of the natural world. River Bend Nature Center provides environmental education, conservation and recreational programs, events, and activities for area schools and the public. Visit year-round to explore ten miles of multi-use trails and an interpretive center open to the public with no entrance fees. Become a member, donate, or learn more at www.rbnc.org