Administrative Assistant

Posted: July 12, 2021 by MAEE Administration

Administrative Assistant
Job Type	Part Time & Seasonal
Organization	Camp Fire Minnesota
Job Description	Location Remote, with regular visits to Tanadoona for administrative needs Who we are With nature as our catalyst, Camp Fire Minnesota energizes youth to discover their spark so their futures glow brighter. Youth spend 90% of their time indoors – and that was before COVID-19. Camp Fire Minnesota addresses this challenge by delivering culturally relevant, nature-based programs at Tanadoona, Camp Bluewater, and throughout the community to 6,500 youth from all backgrounds each year. We help youth “light their spark within” through summer and school break camps, environmental education & STEM classes for schools (in-person and virtual), and community-based out-of-school time nature programs. We are proud to offer inclusive and welcoming programs to youth in the community, including free and reduced rate programs and a scholarship program. As a result of their Camp Fire experience, 93% of youth report valuing nature and stewarding the environment. Tanadoona is a 103-acre property featuring restored wetlands, prairie, a half-acre pollinator garden, Big Woods forest, 2,000 feet of shoreline on Lake Minnewashta, and more. Located just 30 minutes from Minneapolis, Tanadoona is an outdoor escape that’s just down the road – perfect for hands-on learning outdoors, as well as rental events like weddings, corporate meetings, and other special event rentals. Where we are headed Camp Fire Minnesota envisions a future where every youth has access to nature-based experiences and learning. In order to bring this vision to life, we set out a new Strategic Plan in 2020. Recognizing the inequity in our field (both in the past and today), this strategic plan aims to further diversify what spending time in and protecting natures looks like – for every young person. We are leveraging Tanadoona in new ways with the addition of a brand-new Community & Dining Center. And guided by input from youth and schools across communities, our programs and curriculum will further evolve to embrace the many ways people engage with and benefit from nature. (https://campfiremn.org/wp-content/uploads/2020/10/2020-2022-Camp-Fire-Minnesota-Strategic-Plan-1.pdf ) Our desired candidate The Administrative Assistant position is critical to the overall success of the organization. This person should like a challenge and can problem solve independently and creatively. As the first point of contact for Camp Fire, this person provides stellar customer service both externally and internally. An ideal candidate will: Thrive at project management and juggling multiple projects for various people Provide timely customer service with a positive, professional and helpful attitude Be motivated to deliver high quality, timely information and customer service Aspire to have a positive impact on the organization and our mission Your role at Camp Fire Minnesota We are in the process of moving out of our main office space in St. Louis Park, MN. Since March 2020, staff have been working from home or at Tanadoona in Chanhassen, MN where there is a small administrative office. Short-term (1 year), manage the physical move-out of our St. Louis Park office. Ensure staff’s remote-office experience, as well as our physical office location at Tanadoona, is running smoothly and efficiently, including tracking and ordering office, program, donor-relation and marketing supplies. Manage office communications – field Camp Fire’s main phone line, voicemail, email inbox and webform inquiries, while providing first-rate customer service to all Camp Fire constituents Serve as liaison between Camp Fire employees and IT Consultants to manage office-wide technology needs. Open and document mail delivery. Lead and execute special projects, as requested, including coordination of project staff and timeline. Provide administrative support for Leadership Team projects as requested, including scheduling and document prep. Coordinate staff wide meetings and events. Coordinate with staff to maintain Camp Fire’s document retention policy. Board and Trustee Support Responsibilities Camp Fire Minnesota has approximately 25 Board of Directors who meet bi-monthly. Its supporting organization, the Minnesota Camp Fire Foundation, has approximately five Trustees who meet semi-annually. Board and Trustee meeting management: schedule and manage Board and Trustee meeting calendars, prepare meeting space (zoom or in-person), in collaboration with the Leadership Team prepare meeting materials, track attendance, scribe notes, etc. Relationship management: create professional relationships with Board and Trustees by managing meetings between them and Camp Fire staff, as well as being their main administrative contact. Research, implement, and manage a web-based portal to share Camp Fire documents with the Board & Trustees. Data Entry (Project Based) Donor relations: support Annual Fund Manager, as needed, with data entry, mailings, and events. Participant data and evaluations: support the programs team, as needed, with entering participant data and evaluations. Knowledge, Skills, and Experience: Ideal candidate has minimum 2 years of previous experience in a comparable support role Comfortable with technology and working with IT vendors Proficient in Microsoft Office software (Excel, Outlook, Word, PowerPoint and SharePoint) and quick to learn new software systems Solution-oriented: takes confident and quick action to fully understand the situation, seek answers and resolve the situation in a timely manner with limited direction Strong ability to work well with others remotely Exceptional communication and organizational skills Ability to prioritize and manage multiple projects Salary and Benefits: Salaried position- $32,000-35,000, dependent on qualifications and experience. Benefits eligible. Application Process: Send cover letter, resume and three references to Human Resources: hr@campfiremn.org. Include “Administrative Assistant” in the subject line of your email. The posting will remain open until filled. Due to the volume of applications, we cannot guarantee that we will be able to respond to inquiries to check on the status of your application, thank you for your understanding. Camp Fire Minnesota is strongly committed to addressing environmental justice. We encourage candidates with diverse experiences and backgrounds, Black, Indigenous and people of color, LGBTQIA+ individuals, and unemployed persons to apply.
Location	Remote, with regular visits to Tanadoona (3300 Tanadoona Drive, Excelsior, MN) for administrative needs
Expires	2021-08-08
Link	https://campfiremn.org/wp-content/uploads/2021/06/Administrative-Assistant.pdf
MAEE Partner	Camp Fire Minnesota

Part Time & Seasonal

Camp Fire Minnesota

Location: Remote, with regular visits to Tanadoona (3300 Tanadoona Drive, Excelsior, MN) for administrative needs

Expires: 2021-08-08

Link: https://campfiremn.org/wp-content/uploads/2021/06/Administrative-Assistant.pdf

MAEE Partner: Camp Fire Minnesota

Job Description:

Location Remote, with regular visits to Tanadoona for administrative needs

Who we are

With nature as our catalyst, Camp Fire Minnesota energizes youth to discover their spark so their futures glow brighter.

Youth spend 90% of their time indoors – and that was before COVID-19. Camp Fire Minnesota addresses this challenge by delivering culturally relevant, nature-based programs at Tanadoona, Camp Bluewater, and throughout the community to 6,500 youth from all backgrounds each year. We help youth “light their spark within” through summer and school break camps, environmental education & STEM classes for schools (in-person and virtual), and community-based out-of-school time nature programs.

We are proud to offer inclusive and welcoming programs to youth in the community, including free and reduced rate programs and a scholarship program. As a result of their Camp Fire experience, 93% of youth report valuing nature and stewarding the environment.

Tanadoona is a 103-acre property featuring restored wetlands, prairie, a half-acre pollinator garden, Big Woods forest, 2,000 feet of shoreline on Lake Minnewashta, and more. Located just 30 minutes from Minneapolis, Tanadoona is an outdoor escape that’s just down the road – perfect for hands-on learning outdoors, as well as rental events like weddings, corporate meetings, and other special event rentals.

Where we are headed

Camp Fire Minnesota envisions a future where every youth has access to nature-based experiences and learning. In order to bring this vision to life, we set out a new Strategic Plan in 2020. Recognizing the inequity in our field (both in the past and today), this strategic plan aims to further diversify what spending time in and protecting natures looks like – for every young person. We are leveraging Tanadoona in new ways with the addition of a brand-new Community & Dining Center. And guided by input from youth and schools across communities, our programs and curriculum will further evolve to embrace the many ways people engage with and benefit from nature. (https://campfiremn.org/wp-content/uploads/2020/10/2020-2022-Camp-Fire-Minnesota-Strategic-Plan-1.pdf )

Our desired candidate

The Administrative Assistant position is critical to the overall success of the organization. This person should like a challenge and can problem solve independently and creatively. As the first point of contact for Camp Fire, this person provides stellar customer service both externally and internally.

An ideal candidate will:

Thrive at project management and juggling multiple projects for various people
Provide timely customer service with a positive, professional and helpful attitude

Be motivated to deliver high quality, timely information and customer service

Aspire to have a positive impact on the organization and our mission

Your role at Camp Fire Minnesota

We are in the process of moving out of our main office space in St. Louis Park, MN. Since March 2020, staff have been working from home or at Tanadoona in Chanhassen, MN where there is a small administrative office.

Short-term (1 year), manage the physical move-out of our St. Louis Park office.

Ensure staff’s remote-office experience, as well as our physical office location at Tanadoona, is running smoothly and efficiently, including tracking and ordering office, program, donor-relation and marketing supplies.
Manage office communications – field Camp Fire’s main phone line, voicemail, email inbox and webform inquiries, while providing first-rate customer service to all Camp Fire constituents

Serve as liaison between Camp Fire employees and IT Consultants to manage office-wide technology needs.

Open and document mail delivery.
Lead and execute special projects, as requested, including coordination of project staff and timeline.

Provide administrative support for Leadership Team projects as requested, including scheduling and document prep.
Coordinate staff wide meetings and events.

Coordinate with staff to maintain Camp Fire’s document retention policy.

Board and Trustee Support Responsibilities

Camp Fire Minnesota has approximately 25 Board of Directors who meet bi-monthly. Its supporting organization, the Minnesota Camp Fire Foundation, has approximately five Trustees who meet semi-annually.

Board and Trustee meeting management: schedule and manage Board and Trustee meeting calendars, prepare meeting space (zoom or in-person), in collaboration with the Leadership Team prepare meeting materials, track attendance, scribe notes, etc.
Relationship management: create professional relationships with Board and Trustees by managing meetings between them and Camp Fire staff, as well as being their main administrative contact.
Research, implement, and manage a web-based portal to share Camp Fire documents with the Board & Trustees.

Data Entry (Project Based)

Donor relations: support Annual Fund Manager, as needed, with data entry, mailings, and events.
Participant data and evaluations: support the programs team, as needed, with entering participant data and evaluations.

Knowledge, Skills, and Experience:

Ideal candidate has minimum 2 years of previous experience in a comparable support role
Comfortable with technology and working with IT vendors
Proficient in Microsoft Office software (Excel, Outlook, Word, PowerPoint and SharePoint) and quick to learn new software systems
Solution-oriented: takes confident and quick action to fully understand the situation, seek answers and resolve the situation in a timely manner with limited direction
Strong ability to work well with others remotely
Exceptional communication and organizational skills
Ability to prioritize and manage multiple projects

Salary and Benefits:

Salaried position- $32,000-35,000, dependent on qualifications and experience. Benefits eligible.

Application Process:

Send cover letter, resume and three references to Human Resources: hr@campfiremn.org. Include “Administrative Assistant” in the subject line of your email.

The posting will remain open until filled. Due to the volume of applications, we cannot guarantee that we will be able to respond to inquiries to check on the status of your application, thank you for your understanding.

Camp Fire Minnesota is strongly committed to addressing environmental justice.

We encourage candidates with diverse experiences and backgrounds, Black, Indigenous and people of color, LGBTQIA+ individuals, and unemployed persons to apply.